Q 1.1. A common sense of purpose unites the employees. The common purpose of an organization is the identity of an organization.
It is important because of it:
- Makes sure all the employees are working to achieve a common goal.
- Makes sure employees are engaged and motivated to achieve the goals of the organization.
- Improves the commitment of employees to an organization.
- Helps employees to find meaning in their work and motivates them to put in more effort.
- Makes employees satisfied with their pay and working conditions and makes them motivated to continue working for the organization (Sims, Hewitt & Harris, 2015).
- Gives the employees a context where they understand their role in the team and the importance of their contribution in the team.
- Lets employees work together to achieve the goal of the organization instead of each one following their own technique at the expense of the other employees and the organization as a whole (Lynn, 2014).
- Lets the employees to share in the success of the organization and motivates them to be successful both within the team and individually (O.Brien, 2011).
Q1.2. The nature, style, frequency and the individual communicating are all important factors that contribute towards the establishment of a common sense of purpose for an organization. Unnecessary communication wastes time and creates indifference to messages. The moral of the staff is also reduced and it is possible for very important messages to get lost. Communication should be targeted only to the people it should reach (Gillespie & Mann, 2004).
Messages must be clear and deliver only the necessary information to the necessary audience. For low level employees, effective communication can result in job satisfaction. These employees want to feel that the senior leaders also work according to the common values of this organization. Employees also need to feel that their views are taken into consideration and so it is important to create a two-way flow of information to ensure that the employees are satisfied and that they feel they are an important part of and play a crucial role towards the success of the organization. Direct communication between managers and the teams also creates a sense of common purpose.
This can happen through appraisals and one on one meetings. Communication from the managers to the employees gives the employees direction and clear ideas on organizational goals and priorities. Communication from the employees to the management upholds the morale of the staff, makes the staff feel valued and helps the staff to understand their roles and the roles of the other people in the team. Same level communication among the employees builds knowledge base and allows the staff to test ideas and work more effectively in teams (Barber, 2010). The most important role of communication in an organization is to inspire other employees and convey passion for the organization.
Q1. 3. I did an assessment of my communication skills on the basis of informal interviews I had with previous colleagues from a role I had in project management and science coordination. The feedback was that I have very strong written communication skills. This is due to the development of my writing in my previous role as a public relations officer and the time that I spent working with international researchers which made it necessary to give clear instructions without using advanced English vocabulary. My emails are clear, distinguishing between the information being passed and actions that need to be taken.
My skills in persuasion, according to my former colleagues, are also strong. I am able to empathize and motivate people and bring them to my point of view. There is need to improve my listening skills because sometimes I am too keen to ask people questions even before they finish what they are saying. I have good presentation skills. My visuals are clear and the slides are interesting. I use illustrations and diagrams very well.
Q2.1. It is very crucial for a leader to recognize the importance of motivation at the workplace. Generally, this becomes more important since the workers in an organization have different degrees of commitments to the work assigned to them. However, there are plenty of tactics to employee motivation in an organization’s workers. The level of communication is deemed to be very important in motivating the workers since the effective communication must involve the feedback to the sender. Therefore, when feedback is required, most employees tend to work to their maximum so that the feedback can be given as soon as the work is completed (Ahmed et al., 2010).
Thus, the use of feedback which comes from effective communication acts as a motivation to meet the desired goals on time. Most importantly, the employees of any organization or business are largely motivated by the level of support that the organization puts in supporting their personal growth. When an employee is truly sure of the support of the organization to his or her personal growth they become more committed to the work assigned to them hence the organization is in good position to meet the goals and mission as a result of commitment of employees (Lindner, 1998). The personal growth is merely through the education and seminars aimed at improving the skills and knowledge of employees. This is more helpful to the development of the teams in an organization.
Q2.2. Moreover, the motivations of leaders have raised so many arguments on the growth and development of an organization. Generally, the efforts of leaders to motivate the teams and individuals have led to increased commitments of team members and individuals in an organization. The increase in commitments is critical to the meeting of objectives and goals. On the other hand, the improvement of satisfaction of workers has been brought by the efforts put by leaders in an organization to motivate team members. The satisfaction of workers is more important to the development of an organization (Ridgeway, 1982). The other importance of leaders to motivate his or her subordinate workers is that it facilitates the development of team and individuals in an organization. Thus, this leads to the overall development of an organization.
Q.2.3. Furthermore, the roles played by a leader in motivating and developing of team members is very critical in establishing the best way for employing motivation. The team leader must be able to set the goals and objectives. Even though, the leader is responsible for setting of goals and objectives, there are discussed openly among the team members in order to come up with mutual understanding on the goals and objectives which facilitate the commitment (Scaduto, 2008). The leader is responsible for conflict resolution in the team. This is vital to achieving the goals and objectives of the team and the organization at large. Therefore, the leader plays an important role which pave away for the development of an organization.
Generally, it is very rare to find the team members working together, but this is initiated by the efforts of the leader to encourage cooperation among the members. For instance, when the organization have a project that will take long time to complete such project requires cooperation among the team members in order to complete on time and with planned resources. The leader of a team is mandated to encourage team members to work together so that the team can meet the objectives and goals on time (Eberly et al., 2013).
However, the leader should ensure that the team members are mentored for facilitating growth in skills and knowledge. For instance, when the organization has come up with a project which is not familiar to members, the leader should provide mentorship session for improving the skills and knowledge over the project. Lastly, the capability of the leader is determined to be the face of the team. This requires the team leader to have high level of skills and knowledge.